Please follow the step-by-step guide for all applications that must be lodged in-person and click on relevant links for further information:
- Generate the application form:
- Go to the APO website.
- Create an account and fill out the form online.
- When you fill out the application form online, you will automatically be directed to the correct form and a list of required supporting documents will be available.
- Print/Sign the form:
- Print: You may need to adjust your print settings so that the top/bottom of the pages are not cut off.
- Sign: Make sure all sections are signed before your interview. Passport staff cannot witness signatures.
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Date: Signatures are valid for six months only. An application signed more than six months ago cannot be accepted.
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Important: After printing off the form, please return to this website and follow Steps 2-4. Please do not rely on the information provided on the APO website as some information may not apply to overseas applications.
- PC8 First Passport/First Adult Passport/Last Passport expired before 2016:
- Original Birth Certificate (international version or with English translation)
- If born overseas: Original citizenship certificate (or PDF that confirmst that citizenship has been "acquired", please print both pages)
- If applicable: Most recent Australian passport
- 2x Photos (one endorsed by the guarantor)
- Proof of residential address (for children: proof of lodging parent's address)
- Photo ID (for children: valid photo ID of lodging parent, for adults: 2 forms of ID - please check page 85)
- PC8 Name Change:
- Birth Certificate/Marriage Certificate:
- If born & married in Australia: Original Birth Certificate + Australian Marriage Certificate
- If born in Australia & married overseas: Revised Birth Certificate or Name-Change Certificate + foreign Marriage Certificate
- If born & married overseas: Original Birth Certificate + Foreign Marriage Certificate stamped with an Apostille (both must be the international version or with English translation)
- If born overseas: Original citizenship certificate
- Current Australian passport
- 2x Photos (one endorsed by the guarantor)
- Proof of residential address (for children: proof of lodging parent's address)
- Photo ID (2 forms of ID - please check page 85)
- Birth Certificate/Marriage Certificate:
- PC8 Lost Passport - Full Application (10-year validity):
- Original Birth Certificate (international version or with English translation)
- If born overseas: Original citizenship certificate
- 2x Photos (one endorsed by the guarantor)
- Proof of residential address (for children: proof of lodging parent's address)
- Photo ID (for children: valid photo ID of lodging parent, for adults: 2 forms of ID - please check page 85)
- B11 form: Outlining how the most recent passport was lost
- PC8 Lost/Expired Passport - Emergency Passport Application (7-month validity):
- Original Birth Certificate (international version or with English translation)
- If born overseas: Original citizenship certificate
- 2x Photos (one endorsed by the guarantor)
- Proof of residential address (for children: proof of lodging parent's address)
- Photo ID (for children: valid photo ID of lodging parent, for adults: 2 forms of ID - please check page 85)
- B11 form: Outlining how the most recent passport was lost
- Important: If the emergency passport will be the first Australian passport, all required supporting documents must be submitted; if the emergency passport is replacing a lost/stolen/expired passport, the requirement for supporting documents may be waived.
- Photos:
- Photos taken in a photo booth or at DM will likely be rejected. Selfies will be rejected.
- We recommend that you have your photos taken by a professional photographer showing them the photograph guidelines, printed on glossy paper.
- Guarantor:
- A guarantor must sign the application and endorse the back of one photo for all PC8 applications.
- The guarantor cannot be related to the applicant.
- Please book an appointment according to the application you want to lodge.
- For child applications, one parent must lodge the application in person. The lodging parent does not have to be Australian.
- Children aged 16 and 17 years old must attend the interview accompanied by one parent. Children aged 15 years and younger are not required to attend the interview.
- Due to an increase in demand, please allow a minimum of four weeks to receive your new passport after lodgement. You should factor these timeframes into your travel plans. It is your responsibility to keep your Australian passport valid.
- You can keep your current passport while your new one is being processed.
- Collection:
- Berlin: Monday - Friday 9am-12pm and 2-4pm, no appointment is required, please bring valid ID.
- Frankfurt: Please book an appointment to collect your passport and bring valid ID.
- Passports must be collected within 30 days upon notification that the passport has been issued.
- Postage:
- Please let the passport officer know that you wish to have your new passport sent to you by post.
- All passports are sent by registered mail.
- A postage fee applis.
- The Department of Foreign Affairs and Trade (DFAT) uses third-party software (Setmore) to manage the Embassy's and Consulate-General's appointments. Your personal information (including your name and contact details) will be collected by DFAT via Setmore to book your appointment and for related purposes. By proceeding with this booking, you are consenting to the collection of this information by Setmore on DFAT's behalf for these purposes. If this information is not collected, DFAT's ability to arrange your appointment will be limited. Your personal information will be handled by Setmore in accordance with Setmore's Privacy Policy, and by DFAT in accordance with DFAT's Privacy Policy.