Australian Embassy
Germany

PassportNew

Application for an Australian Passport - Step-by-step guide

 

1) Choose the correct form for your renewal (PC7) or your new (PC8) application.

2) Fill out the form, print it off and sign it in the relevant sections. Make sure you have the requested supporting documents for your application.

3) Check the Frequently Asked Questions section if you have a question not answered in the sections below.

4) Book an appointment in Berlin or Frankfurt. All passport applications must be submitted in person and by appointment only.

5) Attend the Embassy or Consulate-General at your designated booking time with the form and the supporting documents. The passport fee is payable upon lodgement in Euro by debit (EC) or credit card only.

6) If you wish to retain your current passport while your new passport is being processed, please advise the passport officer of this at the beginning of the appointment.

7) The normal turnaround time for a passport application is three weeks. You can either collect it at the Embassy or Consulate-General or it will be sent to you by registered mail (4€ charge applies).

 

Choose the correct form:

 

Australian Passport Overseas Renewal Application (PC7)

The following conditions must be met in order to qualify for a PC7 form:

  • You were 16 years of age or older when your current passport was issued;
  • The passport to be renewed is an Australian Adult Passport with a validity of at least two years;
  • The passport to be renewed has not been lost or stolen;
  • The passport to be renewed has not expired for more than 36 months;
  • Your name or gender has not changed since your last passport application;

Documents to provide for a PC application:

  • The form
  • Two passport photos
  • Your current passport
  • If you were 16 or 17 years of age when your current passport was issued, you also need to provide: Original valid photo ID (foreign passport, driver’s license or residence permit, health insurance card) and original valid other ID (credit card, bank card or Social Security card). You may also provide two photo IDs.

  

Application for an Australian Passport Overseas (PC8)

If you do not qualify for a PC7 form you will be required to lodge your application for a new Australian passport using the Application for an Australian Passport Overseas (PC8) form.

Passport applications that require the completion of a PC8 form include:
• application for a minor's first passport;
• application for the renewal of a minor's passport;
• application for a first adult passport after turning 16 years of age;
• application for a replacement passport when your current passport has been lost or stolen;
• application for a passport in a new name (e.g. name change through marriage, etc.)

Please visit this link of the Australian Passport Office to download the form.

 

Documents to provide for a PC8 application

 

Adult Passport, Not eligible for a renewal

Emergency Passports

List of Guarantors/Referees

Lost or Stolen Passports

Minor Passport Applications

Minor Passport Applications (Children aged 16-17)

Name Change

 

Please bring the following original documents to your appointment:

  • Completed PC8 application form

  • Proof of citizenship:

    Born in Australia
    Your full Australian birth certificate issued by an Australian state or territory Registry of Births, Deaths and Marriages plus, if you were born on or after 20 August 1986, additional documentation to confirm your citizenship.

    Born overseas
    Your Australian citizenship certificate issued by the Commonwealth of Australia and your original full birth certificate. The birth certificate must be either an international version or must be accompanied by a translation from a certified translator.

  • Proof of ID documents – one document from each category, A, B and C:
    A. Original valid photo ID (foreign passport, driver’s license or residence permit)
    B. Original valid other ID (health insurance card, credit card, bank card or Social Security card)
    C. Proof of residential address – Original utility/phone/medical bill or bank statement

  • Proof of the mother’s maiden name  – Original birth or marriage certificate of your mother only if the maiden name is not shown on your own birth certificate

  • Expiring/expired passport (this will be returned with the new passport)

  • Two compliant passport photos: One photo must be correctly endorsed and signed on the back by the referee. Please do not attach the photos with paperclips, tape or glue. Leave them loose and we will attach them. It is advisable to present the general photograph guidelines to a photographer when you have your passport pictures taken as the German and Australian photograph guidelines for passports differ.

Additional documents required for the following types of applications:

 

Minor Passport Applications

Please bring the general documents required for all PC8 applications.
Unmarried children under the age of 18 will be issued with individual Australian passports. Inclusion in another person's passport (e.g. parent) is not possible. Children under the age of 16 are not required to attend the appointment. Applicants are required to additionally provide:

  • the passport or identification card showing the name, signature and address of the lodging parent. If the address is not shown on the ID, please bring other proof of residential address (Original utility/phone/medical bill or bank statement); The child does not need to provide proof of ID documents as outlined above
  • written consent, duly witnessed, of all persons having custody, guardianship or access rights.

Minor Passport Applications (16-17 years)

Please bring the general documents required for all PC8 applications.

10-year validity passports will be issued for children aged 16 or 17. In addition to the usual requirements for a child passport application, the  applicant must attend the interview along with the lodging parent. The issue of a 10-year passport is not optional.

Unmarried children under the age of 18 will be issued with individual Australian passports. Inclusion in another person's passport (e.g. parent) is not possible. Applicants are required to additionally provide:

  • the passport or identification card showing the name, signature and address of the lodging parent. If the address is not shown on the ID, please bring other proof of residential address (Original utility/phone/medical bill or bank statement); The child does not need to provide proof of ID documents as outlined above
  • written consent, duly witnessed, of all persons having custody, guardianship or access rights.


Change of name after marriage, divorce or death of a spouse

Please bring the general documents required for all PC8 applications.

If you change your surname by marriage or revert to a previous surname because of divorce or death of a spouse, you may apply for a gratis replacement of the passport that was current at the time of the event. The replacement passport will be issued in your new surname and will have the same expiry date as the current passport. To qualify for a gratis replacement, your current passport must have more than two year’s validity remaining.

Applications who wish to change their surname on their passport are required to additionally provide:

  • Proof of name change

Marriage:
Born and Married in Australia - Original marriage certificate issued by the Register of Births Deaths and Marriages
Born Overseas and Married in Australia - Original marriage certificate issued by the Register of Births Deaths and Marriages
Born in Australia and Married Overseas - Original name change certificate or revised birth certificate issued by the Register of Births Deaths and Marriages  and the original foreign marriage certificate stamped with an apostille. The foreign marriage certificate  will need to be an international version or an official certified English translation is required.
Born and Married Overseas - Original foreign marriage certificate stamped with an Apostille. The marriage certificate will need to be an international version or an official certified English translation is required.


Divorce:
Born and Married in Australia - Original name change certificate issued by the Register of Births Deaths and Marriages
Born in Australia and Married Overseas - Original name change certificate or revised birth certificate issued by the Register of Births Deaths and Marriages and the Original divorce papers. If the documents are in a foreign language then an official certified English translation of all pages is required.
Born and Married Overseas - Original divorce papers stamped with an Apostille. If the documents are in a foreign language then an official certified English translation of all pages is required. 

 

Lost or Stolen Passports

To report your passport lost or stolen, please follow this link and fill in the form.

To replace a lost ot stolen passport, you will need to apply for a new passport and provide the general documents required for all PC8 applications (and additional documents for minors if applicable).

 

Emergency Passports

Only Australian citizens can be issued with an Emergency passport in circumstances where either they cannot complete all requirements (other than identity, citizenship and entitlement) for the issue of a full validity passport or they can complete all requirements but there is a need to travel urgently. This travel document will contain only 4 visa pages and the validity will be limited to a period between seven and twelve months, to meet the immediate travel needs of the client. The Emergency Passport would be guaranteed within two working days, once all requirements are fulfilled. A full validity passport may be applied for simultaneously, utilising the same application as for the Emergency Passport.

It is the responsibility of the holder to ensure the travel document is suitable for entry, transit and exit for any ongoing travel including visa requirements.

If you need to travel within the next 48 hours, please contact the Australian Embassy Berlin on +49 30 88 00 88 0 (Option "2" for consular and passports) or the Australian Consulate-General in Frankfurt on +49 69 905580 0 immediately.


Referee

Approved Referees for Passport Applications Lodged in Germany

The referee must endorse the back of one photo in English by writing “This is a true photo of full name of applicant” and sign their name. They must also complete section 11 of the PC8 application form.

Your referee must meet ONE of the two requirement categories below. If your guarantor does not fulfil all the requirements, you will have to supply new photos and information from another guarantor.

 

AUSTRALIAN CITIZEN

1. Be an Australian citizen over the age of 18 who holds a valid (unexpired) passport that was issued with at least two years validity.

2. Must have known the applicant for at least 12 months or for children under one year, since birth.

3. They must not be related to the applicant by birth, marriage of de-facto relationship (this includes a same sex relationship) and they must not live at the same address as the applicant.

4. All referees must provide a daytime telephone number and be readily contactable. If we cannot contact your referee, you will be asked to provide a new referee page and newly endorsed photographs.

 

NON-AUSTRALIAN CITIZEN

 

1. Be someone over the age of 18 who currently works in one of the approved occupational categories listed below.

2. Must have known the applicant for at least 12 months or for children under one year, since birth.

3. They must not be related to the applicant by birth, marriage of de-facto relationship (this includes a same sex relationship) and they must not live at the same address as the applicant.

4. All referees must provide a daytime telephone number and be readily contactable. If we cannot contact your referee, you will be asked to provide a new referee page and newly endorsed photographs.

Approved occupational categories for Non-Australian Guarantors:

 

· Chartered Accountant

· Chartered Engineer

· Judges

· Attorney/Barrister/Solicitor/Court Clerk/Bailiff/Sheriff

· Bank Manager

· Military officer

· Medical Doctor

· Dentist

· Pharmacist

· Veterinary Surgeon

· Registered Nurse

· Elected Government Representative

· Police Officer (with five years continuous service)

· Marriage Celebrant/Minister of Religion

· Public Servant (with five years continuous service with current employer)